A printer may not be the most expensive machine you get for your office but having to replace it (or multiple of them) is not the most cost-efficient approach.
A printer's lifespan depends on a variety of factors such as its brand, it's model, and how frequently it is put to work.
With these few tips, however, you'll be able to extend any printer's lifespan and longevity.
7 Tips To Extend The Life Of Your Printer
1. Always Make Sure Your Printer Is Clean
This is one of the most effective ways to ensure the longevity of your machine.
And this doesn't mean just wiping the outside and removing dust but also cleaning it on the inside.
A printer can collect a lot of dirt and dust as well as accumulate ink and toner inside of it.
All of these things can eventually affect the operation of your printer and its controls.
So if you dedicate 10 minutes once a month for cleaning the printer thoroughly, it will last a lot longer with you.
What you need to do is take it apart very carefully, wipe down all the spilled ink or toner as well as paper dust.
You can also go with printers that are equipped with automatic cleaning features which would make this step a walk in the park.
2. Use Trusted Ink Cartridges and Quality Paper
Cheaper cartridges and paper may seem tempting to buy, especially that the cost of these consumables can add up pretty quickly.
However, cheap paper can put a lot of strain on your printer while untrusted ink can leak and cause a lot of malfunctions.
If this happens, you may end up spending more money on repairs and replacements than you would on getting quality paper and ink.
Most manufacturers recommend a list of products to be used with their printers, so you should go for these. But if you choose to go with remanufactured or compatible cartridges, make sure you get ones with a guarantee from the 3rd party.
3. Don't Leave The Manual Feed Open
Even though this may seem like the more convenient way to go.
Plus, it saves time instead of having to shut it every time they open it, feed it papers, then start printing, right?
Well, that's not wrong but the risks are not worth it. Leaving your feed tray open increase the risk of it breaking by accident for one thing.
For another, it increases the surface of the printer that can collect dust and leaves more room for dust to get inside of your printer.
And like we've said before, dust is not very friendly with printers.
4. Utilize Standby Mode
It may seem counter-intuitive to leave your printer on standby when you're not using it for several days, but that's actually the best option.
Constantly turning the printer on and off isn't good for it and may cause damage.
Whereas leaving it on all the time may cause it to heat, leading the cartridges to dry up and the printer header to get clogged.
5. Frequently Change Your Ink Cartridges
Replacing the ink cartridges often helps increase your printer's lifespan.
This is because leaving them to dry completely before you change them inflicts unnecessary wear and tear on the printer's head.
Read more: Why Do Printer Cartridges Cost So Much?
6. Be Cautious When Replacing Your Cartridges
How you replace your cartridges can have a great impact on your printer's longevity.
Since you'll be replacing them often, it's important to do it carefully.
Never touch the bottom of the cartridge as you replace it as this will reduce the quality of the printing and cause damage to the printer.
In addition, always make sure to read the user manual provided by the manufacturer.
7. Keep The Operating System Up To Date
Every machine has an operating system that needs to be updated once in a while.
Manufacturers release software updates to fix bugs and optimize performance, and you should definitely take advantage of that.
Combining all these things helps keep your printer up and running for as long as possible. Sometimes spending a little money, time or effort can help you save double that amount in the future. And as the saying goes: Better safe than sorry.